Independently invigilated certification exam
If a certification candidate cannot attend one of the worldwide examination centers, the exam can be taken at a time and location of the candidate’s choice as long as it is invigilated (proctored) by an appropriate person.
The person who invigilates the exam must monitor the candidate during the exam and ensure that the MIBoC procedures are followed exactly.
An invigilator must be a third and neutral party, they cannot be involved or have a background with condition monitoring and/or reliability-based maintenance in any manner. You may choose a Human Resource Representative, Training Coordinator, University or Community College exam center, or any authorized person that meets the Invigilator criteria set forth in these statements.
The invigilator MUST NOT be a close relative, friend, manager or direct report supervisor, engineer or reliability manager, or any person who has knowledge or training related to condition monitoring or reliability and predictive maintenance
To maintain the security and integrity of the exam, it is a requirement that the exam process be video recorded. This can be done with a simple computer webcam and software which we supply. Detailed instructions for this will be sent to both the candidate and invigilator when the application has been approved.
The Certification Process works like this:
An entry is made in our Training Management System (TMS) for the applicant.
The applicant is assigned a TMS ID number and an e-mail is sent to the applicant requesting that they log on to our web-based TMS to register their details. During the registration process, they must provide full contact details, enter their name as it should appear on the certificate (should they pass), provide complete details of their previous education and training, and provide complete details of their work experience. They must also upload an up-to-date image of themselves for the photo-ID card.
Exams may be taken either as online or paper-based.
Each exam that is generated is issued a unique exam serial number. For paper-based exams, this serial number is attached via a coded label to every exam document, the envelope holding the contents, and the envelope that will be used to hold the final written exam.
The applicant is assigned one of the exams, and the exam serial number is recorded against his or her name. The exam will be shipped to the invigilator or the online exam will be set up in our system.
Please see the video here demonstrating the online exam system.
Detailed instructions on how the exam should be conducted, together with instructions on how the exam process should be video recorded, will be e-mailed to both the candidate and the invigilator.
The applicant is then allowed to begin the exam whilst being video recorded and supervised by the invigilator. The invigilator will ensure that the applicant completes the exam within the time allowed and that no external assistance or unauthorized reference material is used.
At the end of an online exam, the system automatically sends the answer responses to MIBoC for processing.
At the end of a paper-based exam, all exam documents are inserted into the return envelope provided, it is sealed, and the applicant signs across the seal. The envelope is given to the invigilator who sends it back to MIBoC’s Australian office for processing.
The video file is uploaded to the MIBoC website as per the video instructions.
Once the video has been reviewed and the exam has been graded, the exam results are e-mailed to the applicant. In most cases, this occurs within 10-14 days of the exam being received by MIBoC.
If the candidate meets all of the certification requirements, the certificate is then prepared and a link to the digital certificate is emailed to the applicant. The applicant’s name will also appear on the website list of certified analysts.
In the event that a candidate is unsuccessful in passing the certification examination, he/she can apply to re-sit the exam twice. A candidate who fails three consecutive attempts will be excluded from further examinations for a period of 12 months.
In order to confirm experience, the candidate must nominate an independent person who can verify that the candidate does in fact have the required experience. MIBoC will not issue the certification until the experience has been validated. If a person has been trained and they have passed the exam, but they do not have the experience, a temporary certificate will be issued that clearly states that the candidate is not certified.
To update your experience, login to your TMS student account with your TMS/Student ID. If you forget your password, there is an option to reset your password. Once you have entered your experience and identified the nominated person for verification, the system will automatically notify that individual to have the experience verified. After updating your TMS account, if you or your nominated individual have questions or more documentation to provide, you can email email@example.com for further support. Once the review is complete and the candidate meets the experience requirements, a new certificate will be issued, and the candidate will be officially certified.
Please contact firstname.lastname@example.org if you have any questions about our independently invigilated exam process.