Independently invigilated certification exam

If a certification candidate cannot attend one of the worldwide examination centers, the exam can be taken at a time and location of the candidate’s choice as long as it is invigilated (proctored) by an appropriate person.

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Detailed description

The person who invigilates the exam must monitor the candidate during the exam and ensure that the MIBoC procedures are followed exactly.

An invigilator must be a third and neutral party, they cannot be involved or have background with condition monitoring and/or reliability-based maintenance in any manner.  You may choose a Human Resource Representative, Training Coordinator, University or Community College exam center, or any authorized person that meets the Invigilator criteria set forth in these statements.

The invigilator MUST NOT be a close relative, friend, manager or direct report supervisor, engineer or reliability manager or any person who has knowledge or training related to condition monitoring or reliability and predictive maintenance

To maintain the security and integrity of the exam, it is a requirement that the exam process be video recorded. This can be done with a simple computer webcam and software which we supply.  Detailed instructions for this will be sent to both the candidate and invigilator when the application has been approved.

The process works like this:

The Invigilated Exam Application form can be downloaded here. Once completed by both the candidate and the invigilator, it should be sent to the MIBoC at exams@mobiusinstitute.com.

An entry is made in our Training Management System (TMS) for the applicant.

The applicant is assigned a TMS ID number and an e-mail is sent to the applicant requesting that they log on to our web-based TMS to register their details.  During the registration process they must provide full contact details, enter their name as it should appear on the certificate (should they pass), provide complete details of their previous education and training, and provide complete details of their work experience. They must also upload an up-to-date image of themselves for the photo-ID card.

Exams may be taken either as online or paper-based.

Each exam that is generated is issued a unique exam serial number.  For paper-based exams, this serial number is attached via a coded label to every exam document, the envelope holding the contents, and the envelope that will be used to hold the final written exam.

The applicant is assigned one of the exams, and the exam serial number is recorded against his or her name. The exam will be shipped to the invigilator or the online exam will be set up in our system.

Please see the video here demonstrating the online exam system.

Detailed instructions on how the exam should be conducted, together with instructions on how the exam process should be video recorded, will be e-mailed to both the candidate and the invigilator.

The applicant is then allowed to begin the exam whilst being video recorded and supervised by the invigilator. The invigilator will ensure that the applicant completes the exam within the time allowed and that no external assistance or unauthorised reference material is used.

At the end of an online exam, the system automatically sends the answer responses to MIBoC for processing.

At the end of a paper-based exam, all exam documents are inserted into the return envelope provided, it is sealed, and the applicant signs across the seal. The envelope is given to the invigilator who sends it back to MIBoC’s Australian office for processing.

The video file is uploaded to the MIBoC website as per the video instructions.

Once the video has been reviewed and the exam has been graded, the exam results are e-mailed to the applicant. In most cases this occurs within 10-14 days of the exam being received by MIBoC.

If the candidate meets all of the certification requirements, the certificate is then prepared and a link to the digital certificate is emailed to the applicant. The applicant’s name will also appear on the website list of certified analysts.

In the event that a candidate is unsuccessful in passing the certification examination, he/she can apply to re-sit the exam twice. A candidate who fails three consecutive attempts will be excluded from further examinations for a period of 12 months.

Please contact exams@mobiusinstitute.com if you have any questions about our independently invigilated exam process.